How to Map Your SharePoint Documents to your Computer
The goal of AFN's document storage is to move away from the VPN server and be fully could-based. As you know, logging into the VPN server you may encounter some problems due to connection or a spotty internet. AFN wants to improve the overall experience of accessing your important documents, have better security and protection of your information, and make it easily accessible from your work computer and mobile device.
SharePoint only requires internet access. Employees can now work on files that are stored on the shared SharePoint site, where everyone can collaborate and work together.
When OneDrive is turned on, your files are automatically backed up to the cloud. If everything is mapped to your computer's file explorer, any change you make with the folders on your computer, they will sync with OneDrive instantaneously. Each user gets 1 terabyte of data storage with their AFN OneDrive.
Tips:
- If you are on Office 2016 and are trying to map your SharePoint documents, Microsoft will ask you to update OneDrive first before you are able to map your SharePoint Documents to your computer.
- 250 GB max per file upload.
- All file types are accepted in SharePoint.
- Unacceptable file types for OneDrive: .TMP, .ini and ds_store.
Note: Make sure to close any Office applications: Word, Excel, Office and PowerPoint before you start mapping the SharePoint documents to your computer.
How to Map Your SharePoint Documents to your Computer
1. Log into your OneDrive 
account. It is located in the windows search bar or in the notification area at the bottom right-hand corner of your desktop.
Windows Search Bar
Notification area at the bottom-right
2. Click Sign In. Log into OneDrive using your AFN email address and click Sign In.
3. Click Next to accept the default location of
your OneDrive folder.
If you receive a prompt stating that the OneDrive folder
already exists, select Use this folder.
4. Click Next on Get to know your OneDrive.
5. Click Next on Share files and folders.
6. Click Next on All your files, ready and on-demand.
7. Click Later to get the Mobile App.
8. Your OneDrive is ready for you. Click Open my OneDrive folder.
9. You will now see your OneDrive - AFN account in your Windows File Explorer.
10. You are now ready
to link your SharePoint site documents. Open your web
browser and navigate to https://www.office.com/ and select Sign In.
11. Login with your
AFN email address and password.
12. Click Yes to Stay Signed In.
13. Click on the
SharePoint icon in the navigation bar.
14. Enter your SharePoint team site in the Search box. This is where you can access your network file shares i.e. Secondary Marketing, Accounting, Corporate Share and Underwriting.
15. Once you are on your desired SharePoint team site, select Documents from the left-hand menu.
16. At the top of the Documents page, click on 
to sync your documents from the SharePoint site to your local computer.
17. A pop-up window appears. Click on Open Microsoft OneDrive and wait a few minutes for the documents to sync.
18. To validate if your documents have synced, open the Windows File Explorer on your computer. The AFN folder appears with the desired documents folder listed.
What Happens If A
File Fails to Sync
All files that
are migrated over SharePoint will sync. The migration process identifies files
before IT migrates everything over. Errors will most likely occur because the
user is not logged into OneDrive. Make sure to always log into OneDrive for your documents to be backed up.
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